Last Updated: September 10, 2026

golden eyes project respects the privacy of the people who engage with our organization. This Privacy Policy explains how Golden Eyes Project Foundation, doing business as golden eyes project (“gep,” “we,” “us,” or “our”), may collect, use, disclose and protect personal information through our website, forms, online gallery and shop, programs and other digital interactions (collectively, the “Site”).

This Privacy Policy should be read together with our Website & Shop Terms and any additional privacy notices, permissions or agreements provided in connection with a particular program or activity.

1. Information We May Collect

The information we collect depends on how you interact with gep. We seek to collect information that is reasonably necessary to operate our organization, provide requested services and opportunities, process transactions and support our charitable mission.

Information you voluntarily provide may include your name, email address, mailing or shipping address, information submitted through contact or interest forms, donation information, purchase or commission information, creator or portfolio information, volunteer or internship application information, program participation information and other information you choose to provide.

When appropriate, we may also collect records of your communications with us and information necessary to administer a particular relationship, transaction or program.

2. Information Collected Automatically

When you visit the Site, certain technical information may be collected automatically by our website platform and other service providers. This may include information such as browser type, device type, approximate location derived from an IP address, pages visited, referring pages, interactions with the Site and similar technical or usage information.

We may use this information to understand how visitors use the Site, maintain its functionality, improve user experience, evaluate outreach and identify technical or security issues.

The technologies and information collected automatically may change as our website and service providers evolve.

3. Cookies & Similar Technologies

The Site may use cookies and similar technologies that help the website function, remember preferences, understand website activity or support analytics and other features.

Some cookies may be necessary for website functionality, while others may be provided by third-party services integrated with the Site. The availability of cookie controls may depend on the technologies and services in use.

Visitors may also be able to manage certain cookies through their browser or device settings. Disabling some technologies may affect the functionality of portions of the Site.

4. How We Use Information

gep may use personal information to operate and improve the Site and our programs; respond to questions, inquiries and requests; process purchases, artwork commissions and charitable contributions; fulfill and ship orders; communicate with creators, donors, purchasers, applicants, volunteers, advisors, partners and program participants; evaluate applications or submissions; maintain organizational and transaction records; protect the security and integrity of our operations; comply with legal obligations; and carry out our charitable mission.

We may also use contact information to send organizational updates or communications when you have requested them or when otherwise permitted by applicable law. Where applicable, recipients will be provided an appropriate method to stop receiving promotional communications.

We do not use personal information for purposes materially different from those for which it was collected without appropriate notice or authorization when required.

5. Purchases, Donations & Payment Information

When you make a purchase or monetary contribution through the Site, payment information may be collected and processed by third-party payment processors or commerce providers.

gep does not necessarily receive or retain complete payment-card information entered directly into a third-party payment system. We may receive transaction information necessary for accounting, fulfillment, donor acknowledgment, recordkeeping and related organizational purposes.

Information relating to purchases and charitable contributions may be retained as necessary to meet financial, tax, reporting and other legal or operational obligations.

6. Creators, Artwork & Commission Information

Artists, collectors and other contributing creators may provide information such as names, biographies, contact information, portfolio materials, photographs, social or professional links, artwork information, provenance information, shipping information and other materials related to participation with gep.

Some information may be intended for public display on creator profiles, artwork listings or promotional materials. Information intended for public display will be handled according to the permissions and agreements applicable to that creator or contribution.

Nonpublic information provided as part of creator onboarding, artwork fulfillment, commissions or organizational administration will be used for the purposes reasonably necessary to manage those activities.

7. Forms, Applications & Other Submissions

When you complete a form through the Site, we collect the information you choose to submit.

Depending on the form, this may include inquiries, applications, partnership proposals, volunteer interests, internship materials, artwork information, commission requests, program interests or other submissions.

Submitting information through a form does not automatically make that information public. We use submitted information for the purpose for which it was provided and for reasonably related administrative purposes.

8. Children & Youth Privacy

Some gep programs are specifically designed for children and teenagers. Protecting information relating to young participants is particularly important to us.

The general public portions of the Site are not intended to solicit personal information directly from children where parental or guardian consent is legally required. When a gep youth program requires information about a minor, we intend to collect and use that information through program-specific processes designed to include appropriate parental or guardian notice, authorization and permissions.

Information associated with youth participation may include information reasonably necessary to administer the program, communicate with a parent or guardian, support participant safety, document participation or provide program materials and opportunities. The particular information collected will depend on the program and will be identified through the applicable forms or notices.

gep does not intend to require children to provide more personal information than is reasonably necessary to participate in an applicable activity.

Counsel review requested: Before youth-program enrollment or direct collection of information from children begins, gep requests review of its practices and program documentation for compliance with the Children’s Online Privacy Protection Act (COPPA) and other applicable federal, state and international youth-privacy requirements.

9. Photographs, Video, Artwork & Media Involving Minors

gep may document or share aspects of its programs through photographs, video, participant-created artwork, writing or other media only when the organization has the permissions required for the intended use.

Where parental or guardian authorization is required for a minor’s image, voice, creative work or identifying information to be used publicly, gep will seek that authorization through the applicable program documentation.

Participation in a youth program will not, by itself, be treated as blanket permission for gep to publicly use a child’s image or personal information.

10. When We Share Information

gep may share personal information with service providers and other parties when reasonably necessary to operate the organization and fulfill the purpose for which information was collected.

These may include website and hosting providers, payment processors, shipping and fulfillment providers, email or communications services, technology providers, professional advisors and other organizations or individuals assisting with legitimate organizational functions.

We may also disclose information when required by law, legal process or governmental authority; when reasonably necessary to protect the rights, safety or security of gep or others; or in connection with an organizational restructuring or similar lawful transaction.

We do not sell personal information for money.

Counsel review requested: Counsel should confirm whether gep’s use of analytics, advertising, social-media integrations or other website technologies constitutes “sale,” “sharing,” targeted advertising or similar regulated activity under any applicable state privacy law.

11. Third-Party Services & Links

The Site may contain links to or integrations with services operated by third parties, including payment services, social-media platforms, scheduling or communication tools and other websites.

Those services operate under their own privacy policies and practices. gep does not control how independently operated third parties collect or use information once you interact directly with their services.

We encourage visitors to review the privacy practices of third-party services they choose to use.

12. Data Retention

We retain personal information for as long as reasonably necessary to fulfill the purpose for which it was collected, maintain appropriate organizational records, satisfy legal or financial obligations, resolve disputes, protect our rights and administer ongoing relationships or programs.

Different categories of information may require different retention periods. We may securely delete or anonymize information when it is no longer reasonably necessary to retain it, subject to applicable legal and organizational requirements.

13. Data Security

gep uses reasonable administrative, technical and organizational measures intended to protect personal information against unauthorized access, loss, misuse, alteration or disclosure.

However, no website, electronic communication or data-storage system can be guaranteed to be completely secure. Visitors should therefore use reasonable care when transmitting information electronically.

If gep becomes aware of a data-security incident involving personal information, we will take appropriate steps consistent with applicable legal requirements.

14. Your Privacy Choices & Rights

You may contact gep to request assistance concerning personal information you have provided to us, including requests to correct inaccurate information or update communication preferences.

Depending on where you live and the laws that apply, you may have additional rights concerning your personal information, such as rights to request access, correction or deletion of certain information or to receive information about how it has been used or disclosed.

Some requests may be subject to legal exceptions, recordkeeping requirements, identity verification or other limitations permitted by law.

Parents or legal guardians may contact gep regarding personal information associated with a minor participating in a gep program.

15. Email & Organizational Communications

If you choose to receive newsletters, updates or other promotional communications from gep, we may use the contact information you provide for those purposes.

You may unsubscribe from promotional email communications using the method provided in those communications or by contacting gep.

We may still send non-promotional communications reasonably necessary to administer a transaction, application, program, donation, commission or other relationship with the organization.

16. International Visitors & Participants

The Site may be accessible to individuals outside the United States, and gep may interact with creators, applicants, supporters or other participants located internationally.

Privacy and data-protection laws vary by jurisdiction. Where additional requirements apply to the collection or processing of personal information from individuals outside the United States, gep intends to address those requirements as appropriate to the activity and jurisdiction involved.

Counsel review requested: Counsel should advise whether gep’s anticipated international creator, volunteer, internship or other participation requires additional privacy notices, consent mechanisms, contractual provisions or international data-transfer safeguards.

17. Changes to This Privacy Policy

We may update this Privacy Policy as our Site, programs, technology, service providers or legal obligations evolve.

When changes are made, the “Last Updated” date at the top of this page will be revised. Material changes may also be communicated through additional notice when appropriate or required.

We encourage visitors to review this Privacy Policy periodically.

18. Contact Us

Questions, concerns or requests regarding this Privacy Policy or personal information handled by gep may be submitted through the contact information provided on the golden eyes project website.

Golden Eyes Project Foundation
DBA: golden eyes project